The Monterey Public Library's meeting rooms may be reserved on a first-come, first-served basis for meetings of community groups and events of an informational, educational or cultural nature sponsored by non-profit organizations.
Organizations, meetings, and programs must be non-commercial in nature. The Library requires proof of an organization's non-profit status. Documents such as articles of incorporation, bylaws, or 501(c)(3) verification must accompany the application form.
If the individual who takes responsibility for the room has a valid Monterey Public Library card, there is no charge. If the meeting room is reserved by someone who does not have a card, fees are $10 per hour for the Community Room (up to $50/day) and $5 per hour for the Solarium Conference Room (up to $25/day).
All meetings and events must be open to the public. With prior approval of the Library Director, your organization may charge a nominal fee to recover the costs of meeting room rental, refreshments, and supplies.
Any publicity for meetings and events should clearly state your organization's sponsorship, provide a name and phone number for contacting your organization, and include the following sentence: This program is not sponsored or endorsed by Monterey Public Library or the City of Monterey.
Organizations using the meeting rooms are responsible for enforcing fire safety occupancy limits.
At the close of your meeting you must leave the room, including the furniture arrangement, as you found it, and return the Meeting Room Closing form to the Library Help Desk. All attendees must exit the meeting room at least 15 minutes prior to closing.
Meeting room reservations open to non-profit organizations three times per year. Non-profit organizations with approved applications on file may schedule their meetings using the online reservation system beginning at 9:00 a.m. on the following dates:
July 25, 2018: Reservations open for September 1 - December 31, 2018
November 14, 2018: Reservations open for January 1 - May 31, 2019
April 17, 2019: Reservations open for June 1 - August 31, 2019
Online reservations may be made at anytime during the open reservation periods. Organizations are permitted to reserve two dates in each month. If an organization wishes to book additional dates, it may request additional dates up to 30 days prior to the additional date desired.
Read the complete Library Board of Trustees Policy 105: Use of Library Meeting Rooms.