Board Policy 135: Interlibrary Loan Services

Interlibrary Loan Service Temporarily Suspended 10/28/09

It is the responsibility of the Library to maintain and provide a collection of materials to meet the informational, educational, cultural and recreational needs of the community. However, due to budgetary and space considerations, no library can meet all of these customer needs at all times.

To provide access to information and materials that are not available in the Library collection, the Library participates in regional and national interlibrary loan programs that permit the Library to borrow materials for its customers from other libraries, and to loan materials to other libraries for their customers. Requests from Library customers will be accepted for materials in any format, but lending libraries may prohibit the provision of some materials. The Library reaffirms its support for the American Library Association’s Interlibrary Loan Practices Handbook and for the National Interlibrary Loan Code for the United States.

Interlibrary loan services are available to all valid cardholders, subject to the following restrictions:

  1. The Library will restrict the number of items requested by an individual to three (3) per seven-day week to ensure fair, equitable and timely service within the constraints of budget and staffing.

  2. Customer requests are not accepted for newly published materials until July 1 of the year following the date of publication. Customers requesting newly published titles are asked to complete a Recommendation for Purchase Form and the Library considers the requested titles for acquisition.

  3. The Library will fill photocopy requests from other libraries free of charge. The Library Director may establish a reasonable limit on the number of photocopied pages that may be provided without charge for each request. The Library will charge a nonrefundable handling fee, based on charges set for document delivery services, for filling photocopy requests from other Libraries.

  4. The copyright law of the United States (Title 17, United States Code) governs reproduction and other use of copyright material. Customers are responsible for any violations of copyright law. The Library, however, may restrict requests for items for interlibrary loan based on standard library procedures for copyright compliance.

  5. Every attempt will be made to borrow items from libraries that do not charge fees for loaning materials. Customers will be notified in advance if there are no free lenders and given the option, if available, of authorizing payment of specified fees upon delivery.

  6. Processing and replacement costs for items that are not returned after they have been checked out by Library customers will vary with the lending library and are the responsibility of the customer.

The following materials are not available for loan to other libraries:

  • Reference materials and other materials which do not circulate to Library customers.
  • Entire issues of periodicals.
  • Newly published materials, until July 1 of the year following the date of publication.

The Library Director or designated representative maintains the authority to modify the application of the terms of this policy as appropriate, based on the specific circumstances of an incident, and recommendations by staff.

Adopted: 10/23/02
Revised: 12/6/06
Revised: 4/23/08
Temporarily Suspended: 10/28/09