The Event Proposal is the first step in having your special event take place in the City of Monterey. This form will assist us in determining if your event is feasible and can proceed through the permit process. Complete the Special Event Proposal form first - available in PDF or online below. Once your proposal is reviewed, we will let you know which of these permit applications you need to complete. The City’s objective is to protect the public’s health, safety and welfare by ensuring that events are compatible in size and type of use with their sites; impacts on neighbors and others are managed; adequate services are provided for the events and the events do not interfere with the City’s ability to provide services to the entire community; mechanisms are available for cost recovery and use charges, while not unduly impacting the viability of events. 

We do our best to contact you within five business days regarding the status of your proposal once you submit this form. City staff may reach out to you with additional questions. If your proposal is approved, then you can begin the permit process.

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Applicant Information

First Name

Last Name

Cell Phone

Alternate Phone

Mailing Address

Company or Organization (if applicable)

Street Address

City

State / Province

Postal / ZipCode

Email

Alternate Contact Name

Alternate Contact Phone

Event Location

Required attachments: 1. A detailed site map describing name and address of the facility, property, streets or areas that are part of the event venue. 2. If your event will take place in downtown Monterey or Cannery Row, please include a letter of support from either the Old Monterey Business Association (OMBA) or the Cannery Row Association (CRA) and/or the Cannery Row Company (CRC) respectively.

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Proposed Site Location

Event Information

Event Title

Number of expected attendees

Event START date

Time

Include setup and breakdown times. Please check the events calendar on this website to make sure dates and locations don't conflict with other events.

Event END date

Time

Event Category (check one)

ATHLETIC/RECREATION

FESTIVAL

EXHIBIT

PARADE

PERFORMANCE

Other

Other

Other

Provide a narrative description of the full scope of your event with as much detail as possible in the space below.

Event Description

Event Screening Questionnaire - Please answer every question

Q1. Will admission be charged (including any sort of pre-payment/registration) and/or is your event a fundraiser (for either a public or private entity)?

Yes

No

2. Will ANY food, beverages, arts, crafts, or cultural items be available for purchase?

Yes

No

Q3. Will any ALCOHOLIC beverages be given away or available for purchase?

Yes

No

Q4. Will your event require loud speakers or amplified sound?

Yes

No

Q5. Will your event require any film production at any time in the pre-, during, or post-event phases?

Yes

No

Q6. Will your event take place on a city beach or in a city park?

Yes

No

Q7. Will your event involve any onsite cooking or use of heating equipment?

Yes

No

Q8. Will your event include use of tents or canopies?

Yes

No

Q9. Will you need any special fencing or barricades?

Yes

No

Q10. Will banners or other directional or informational signage be used before, during and/or after your event?

Yes

No

Q11. Will you temporarily be using a property as a parking lot for an event?

Yes

No

Q12. Will your event require a street or sidewalk closure?

Yes

No

Q13. Will your event take place in a street with parking meters or require other parking restrictions (like towing cars from a parade route)?

Yes

No

Q14. Will your event require the use of a public parking lot?

Yes

No

Q15. Will your event require the use of a shuttle(s)?

Yes

No

Q16. Do you anticipate this being an annual event?

Yes

No

Q17. Is the applicant a non-profit registered with the State and/or with an IRS 501(c) status?

Yes

No

Q18. Will you be using monitors who will be identified by a name tag and/or event t-shirt to direct participants?

Yes

No

Q19. Do you plan on having on-site security at your event?

Yes

No

Q20. Do you anticipate needing police present at your event?

Yes

No