The Library accepts gifts in all formats. Those gifts which fall within the scope of this Collection Development Policy may be added to the collection.
In addition to the criteria stated elsewhere in this policy, the following criteria will be considered when evaluating potential gifts of individual items as well as collections:
- Storage space.
- Supplies, equipment and staff time required for adequate processing and preservation of the materials.
- Access and control demands.
- Staffing requirements.
The Library usually accepts only unconditional gifts. Donations are not automatically added to the collection, there is no guarantee that donated items will be shelved together or retained permanently, and gifts which are not selected for the collection are sold to benefit Library services. Exceptions and other special arrangements may be made by agreement of the donor and the Library Director or designated staff. At times donations must, regretfully, be refused.
Donors of materials for the Library collection may complete a gift form, which serves as their receipt for income tax purposes. The Library does not provide an estimate of the value of materials donated. By special arrangement, the Library may assist donors of Local History Collection materials in obtaining an independent financial appraisal. For additional information about gifts and donations to the library, refer to Policy 190: Gifts, Donations, Sponsorships, and Fundraising.
