Meeting Rooms

The Library offers two rooms which may be reserved by non-profit organizations for public meetings and events. The Community Room seats up to 90 people and the Solarium Conference Room seats up to 12 people.





 


 
Submit an Application

Before reserving a room for the first time, you must submit a meeting room application form and proof of your organization's non-profit status such as IRS 501c3 documents or bylaws.

Submit your completed application to:

Library Administration Office
Monterey Public Library
625 Pacific Street
Monterey, CA 93940
FAX: (831) 646-5618

We will notify you when your application is approved.

Book a Room

After you have an approved application on file, you can check the availability of the rooms and submit a reservation request on the Web. You will receive an email message when your reservation is confirmed.

All meeting room users must comply with the Library meeting room policies and procedures described on this page and in Library Board of Trustees Policy 105: Use of Library Meeting Rooms.

For more information download the Meeting Room brochure, e-mail the Administration Office, or call (831) 646-5669 Monday - Friday 8:30 a.m. - 2:30 p.m.

The application form and brochure are in Adobe PDF format. If you don't have the free Adobe Acrobat Reader you can download it by clicking on the Adobe Reader icon to the left.
Policies and Procedures

The Monterey Public Library's meeting rooms may be reserved on a first-come, first-served basis for meetings of community groups and events of an informational, educational or cultural nature sponsored by non-profit organizations.

Organizations, meetings, and programs must be non-commercial in nature. The Library requires proof of an organization's non-profit status. Documents such as articles of incorporation, bylaws, or 501(c)(3) verification must accompany the application form.

If the individual who takes responsibility for the room has a valid Monterey Public Library card, there is no charge. If the meeting room is reserved by someone who does not have a card, fees are $10 per hour for the Community Room (up to $50/day) and $5 per hour for the Solarium Conference Room (up to $25/day).

All meetings and events must be open to the public. With prior approval of the Library Director, your organization may charge a nominal fee to recover the costs of meeting room rental, refreshments, and supplies.

Any publicity for meetings and events should clearly state your organization's sponsorship, provide a name and phone number for contacting your organization, and include the following sentence: This program is not sponsored or endorsed by Monterey Public Library or the City of Monterey.

Organizations using the meeting rooms are responsible for enforcing fire safety occupancy limits.

At the close of your meeting you must leave the room, including the furniture arrangement, as you found it, and return the Meeting Room Closing form to the Library Help Desk.

Recurring reservations will be accepted through the current calendar year subject to availability. The Library will begin accepting reservations for the upcoming year in the fall. Organizations are permitted to book each room for two dates in each month at this time.  If an organization wishes to book additional dates, it may request additional dates up to 30 days prior to the additional date desired.  

Read the complete Library Board of Trustees Policy 105: Use of Library Meeting Rooms.