The Monterey Public Library maintains a volunteer program to conserve employee time for staff
assignments, to enhance community understanding of and support for Library
service, and to provide meaningful volunteer opportunities for community
members. The Library seeks enthusiastic and dedicated volunteers who bring
needed skills and abilities to the Library. The Library will make every effort
to provide meaningful volunteer assignments which make use of volunteer talents,
abilities, and interests.
Volunteer Assignments and Volunteer Position Descriptions
Volunteer activities will supplement staff activities. Volunteers will
not be assigned tasks which are essential to the operations of the Library, or
which would result in significant program or service reductions when the
volunteer is not available.
Volunteers will not assume the primary duties of represented employee
Volunteers will assist, support and work under the direction of regular
Library staff on special projects or ongoing tasks which meet the requirements
of this policy.
The Library will maintain written descriptions for all volunteer
positions. Volunteer position descriptions will include qualifications and
examples of duties, and will be used as a basis for working with volunteers to
develop assignments that meet the needs of the Library and the volunteer.
Expectations of Volunteers
Volunteers must be at least 14 years old, except as part of an
approved organized group or family volunteer project with adult supervision.
All volunteers, and their guardians if under the age of 18, are required to sign
the City of Monterey Volunteer Agreement. Some volunteer
positions require background checks, fingerprinting, proof of insurance, etc. to
meet legal and/or safety requirements.
Because of the staff time required for training, volunteers are expected
to make a time commitment based on their position. Ongoing positions typically
require a minimum of two hours per week for three months or equivalent.
Shorter-term volunteer positions may be approved by the Library Director or
designated staff to meet Library needs and/or to coordinate with school or other
community volunteer program requirements.
Volunteers are asked to provide at least two weeks’ notice before leaving
a volunteer position and to participate in an exit interview.
The Library Director will designate staff to oversee the Library
volunteer program, work with staff who provide direct supervision to volunteers,
coordinate with the City of Monterey volunteer program, and establish procedures
to ensure that this policy is implemented.
Managers will assign one or more regular staff members to train,
supervise, and evaluate volunteers in their program areas. Volunteer supervisors
will communicate regularly with volunteers and the designated volunteer program
coordinator to ensure that each assignment meets the needs of the volunteer and
the Library and that effective procedures are developed and implemented.
The City of Monterey maintains an excess supplemental insurance policy to
pay volunteers for expenses incurred if they are injured during volunteer work
time. The volunteer’s own insurance is primary whereas the City’s insurance is
In most cases, the Library does not reimburse volunteers for travel,
travel time, or any other expenses related to their volunteer service.
Exceptions to this policy must be approved in advance by the Library Director.
The Library may provide volunteers with Library parking passes and/or similar
resources to support their volunteer service.
The Library Director in consultation with the Manager and other
designated staff may reassign or terminate any volunteer at any time to meet
Library service needs.
||May 26, 1993
||October 28, 2009