Public Library acquires and maintains photographs, manuscripts, maps, and other
archival materials documenting the history of the Monterey area and early
California to inform and educate residents, visitors and researchers.
Collection is housed in the secure, climate controlled California History Room,
which is kept locked at all times. While public use of the Local History
Collection is encouraged, the Library maintains a controlled access policy to
preserve and protect Local History Collection materials.
Using the Local History Collection
users of the Local History Collection are encouraged to request assistance from
the Archivist or designated staff. The Library catalog and other finding
tools are available to assist researchers in identifying needed material before
they enter the California History Room. Specific items may be requested for use
in the Library with deposit of appropriate identification.
photographs, maps, rare and valuable books, manuscripts, organizational records
and other materials in the Local History Collection are designated by the
Archivist as archival. Archival materials are unique, irreplaceable, valuable,
and subject to damage by improper handling or loss. Access, use, and
reproduction of archival materials may be restricted based on this policy and
Policy 425: Reproduction and Use of Archival Materials.
Conditions for Access to the Local History Collection
The Archivist may designate archival materials for use only in the
California History Room or with other restrictions as required for their
preservation and protection.
Designated archival materials may be available for use or reproduction
only under the supervision of Library staff. Depending on the time required for
location and proper handling of requested materials, it may be necessary to
schedule an appointment with the Archivist or designated staff in advance. An
appointment is required for viewing or reproduction of historical photographs.
Library staff will establish rules for access to and use of the
California History Room and handling of all Local History Collection materials
to preserve and protect these rare, fragile, and valuable resources. Staff
members will provide these rules in writing to users of the Collection.
Users are required to deposit appropriate identification and complete the
Local History Collection Registration Form before entering the California
History Room. This form includes a statement indicating that users have read and
will comply with the Access and Use Rules. Appropriate identification consists
of a current Monterey Public Library card, Pacific Grove Public Library Card,
driver’s license, state identification card, military identification card, or
school photo identification card.
Local History Collection materials may not be removed from the Library
building. Under unusual circumstances, exceptions to this policy may be approved
in writing by the Library Director, Assistant Director, or designated staff.
||January 28, 1998
||April 28, 2010