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(posted May 13, 2008)
The Finance
Department has moved to a new location at 735 Pacific
Street -
MAP IT. This new office building is now the "The
City of Monterey Administrative Services Center."
Offices moved include the Revenue Office, for business
license applications and renewals, and dog licenses.
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Welcome to your
online guide to the Finance Department. We are responsible for managing and executing all
of the financial management functions for the City. The specific programs are briefly
described below.
Information provided in this
Web site include
the City's Comprehensive Annual Financial Report (CAFR), City Fees and Charges, Budget
data for the current year and prior year, and City ordinances pertaining to the Business
License Tax, Transient Occupancy Tax, and Utility Users Tax.
For those of you starting a business in
Monterey, the business license application form can be downloaded from this site. In
addition, a business license tax calculator is provided which will compute the business
license tax for you. We also provide an online version of the Transient Occupancy
Tax Return form for those hotel/motel operators who are required to collect and remit
transient occupancy taxes to the City.
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Finance Administration | Accounting |
Revenue | Risk Management
Finance
Administration
The Finance
Administration section is responsible for the overall management and supervision of
the Finance Department divisions and programs discussed below.
This section is also responsible for the Purchasing function which
includes ensuring compliance with formal bid requirements, processing of all City purchase
orders, and development and maintenance of purchasing policies and procedures.
In addition, the Budget function falls under the purview of
Finance Administration. This includes the coordination of the budget development
process, budget control and compliance, developing and publishing of budget reports and
documents, long range financial planning and forecasting. Finance works closely with
the City Manager for guidance in the coordination of the budget processes and development
of budgetary policies and procedures.
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Accounting
The programs included in this division are
General Accounting, Accounts Payable and
Payroll Administration.
The General Accounting
functions involve the accounting for expenditures, revenues, and other transactions in
accordance with Generally Accepted Accounting Principles, including the preparation of
various financial reports and audits.
The Accounts Payable function ensures that all City bills
and invoices are paid accurately and in a timely manner, consistent with all applicable
federal, state, and local laws and regulations.
The Payroll Administration function is responsible for the
accurate and timely paying of salaries and other benefits to City employees as well as
maintaining accurate records pertaining to payroll-related information.
Revenue
The Revenue
Division is responsible for the receipt and accounting of all monies received by the
City. The following programs are also managed by the Revenue Division.
The treasury function entails the daily reconciliation of bank
activity, investment of excess funds at reasonable rates while ensuring that funds are
available as needed. This function is performed for the City, and under contract
basis, for the liability insurance joint powers authority (ACCEL) of which the City is a
member.
Business License Administration also falls
under the Revenue Division. This entails the enforcement of the business license
ordinance on all businesses doing business within the City of Monterey, maintaining
accurate records, and annually coordinating the license renewal process.
Dog licenses are also processed by this
office. You can download a dog license form here,
in Adobe PDF format.
The Revenue Audit program encompasses both field and mail
audits for purposes of verifying business license tax collections, transient occupancy
tax, and rental revenue collections. This also involves performing monthly
reconciliation with the Accounting Division to verify that all funds are properly debited
and credited and that all bank balances are accurate.
The Revenue Collections function is responsible for
tracking and collecting the amounts that are due to the City. This involves the
maintenance of accurate accounts receivables,
disbursement of timely and accurate billings, and following up on collections of past due
accounts.Risk
Management
Risk
Management is responsible for all property and casualty risk financing, including
purchase of insurance; identifying and assessing the City's loss exposure; implementing
loss prevention practices; monitoring and enforcing contractor and tenant compliance with
City insurance requirements; and adjusting property and liability claims.
The Risk Manager serves as the City's representative to ACCEL, the
Authority for California Cities Excess Liability. This is the insurance joint powers
authority to which the City belongs, and is the quasi-government organization through
which the City finances the majority of its liability exposure.
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