Budget and Finance

Slide Willets on Monterey State Beach

Welcome to your online guide to the Finance Department. We are responsible for managing and executing all of the financial management functions for the City. Information includes the City's Comprehensive Annual Financial Report (CAFR), City fees and charges, budget data for the current year and prior years, and City ordinances pertaining to the Business License Tax, Visitor Accomodation Facilities Tax, including Transient Occupancy Tax (TOT), and Utility Users Tax.


We provide an online version of the Transient Occupancy Tax Return form for those hotel/motel operators who are required to collect and remit transient occupancy taxes to the City.

If you are starting a business in Monterey, the business license application form can be downloaded from this site. A business license tax calculator also is provided to compute the business license tax for you. The specific programs are briefly described below.

Julie Porter
Finance Director
porter@monterey.org

Carol Bouchard, CGFM
Assistant Finance Director
bouchard@monterey.org

Hours
Monday - Friday
8:00am to 5:00pm

Administration
(831) 646-3940

Accounts Payable
(831) 646-3943

Payroll
(831) 646-3942

Revenue – Accounts Receivable, Pet Licenses, Business Licenses
(831) 646-3944

Finance Department
735 Pacific Street, Suite A
Monterey, CA 93940
Fax: (831) 655-0562
finance@monterey.org

Successor Agency

The Finance Administration section is responsible for the overall management and supervision of the Finance Department divisions and programs discussed below. This section is also responsible for the Purchasing function which includes ensuring compliance with formal bid requirements, processing of all City purchase orders, and development and maintenance of purchasing policies and procedures. In addition, the Budget function falls under the purview of Finance Administration. This includes the coordination of the budget development process, budget control and compliance, developing and publishing of budget reports and documents, long range financial planning and forecasting. Finance works closely with the City Manager for guidance in the coordination of the budget processes and development of budgetary policies and procedures.

The Revenue Division is responsible for the receipt and accounting of all monies received by the City. The following programs are also managed by the Revenue Division. The treasury function entails the daily reconciliation of bank activity, investment of excess funds at reasonable rates while ensuring that funds are available as needed. Business License Administration also falls under the Revenue Division. This entails the enforcement of the business license ordinance on all businesses doing business within the City of Monterey, maintaining accurate records, and annually coordinating the license renewal process.

Dog Licenses are also processed by this office. You can download a dog license form here, in Adobe PDF format.

The Revenue Audit program encompasses both field and mail audits for purposes of verifying business license tax collections, transient occupancy tax, and rental revenue collections. This also involves performing monthly reconciliation with the Accounting Division to verify that all funds are properly debited and credited and that all bank balances are accurate.

The Revenue Collections function is responsible for tracking and collecting the amounts that are due to the City. This involves the maintenance of accurate accounts receivables, disbursement of timely and accurate billings, and following up on collections of past due accounts.

The programs included in this division are General Accounting, Accounts Payable and Payroll Administration.

The General Accounting functions involve the accounting for expenditures, revenues, and other transactions in accordance with Generally Accepted Accounting Principles, including the preparation of various financial reports and audits.

The Accounts Payable function ensures that all City bills and invoices are paid accurately and in a timely manner, consistent with all applicable federal, state, and local laws and regulations.

The Payroll Administration function is responsible for the accurate and timely paying of salaries and other benefits to City employees as well as maintaining accurate records pertaining to payroll-related information.

Risk Management is responsible for all property and casualty risk financing, including purchase of insurance; identifying and assessing the City's loss exposure; implementing loss prevention practices; monitoring and enforcing contractor and tenant compliance with City insurance requirements; and adjusting property and liability claims.

The Risk Manager serves as the City's representative to ACCEL, the Authority for California Cities Excess Liability. This is the insurance joint powers authority to which the City belongs, and is the quasi-government organization through which the City finances the majority of its liability exposure.

Risk Management Q&A
Risk Management Policy

How to file a claim against the City
If you allege that the City or its employee has caused damage to your property, you will need to file a Claim Form and provide a receipt, or estimate(s) supporting the amount of damage claimed. It will be your responsibility to get your property repaired; the City's role will be limited to only paying for claims for which it is legally liable.

Claim Form

28 October 2016
10/28/2016: City Manager Names Porter New Finance Director

10/28/2016: City Manager Names Porter New Finance Director

City Manager Mike McCarthy today announced the promotion of Julie Porter to Finance Director. She has served in an Acting Finance Director role on multiple occasions from April 2013 to May 2014.

31 March 2016
03/31/2016: City of Monterey Wins Accounting Award

03/31/2016: City of Monterey Wins Accounting Award

Monterey, California has received its Distinguished Budget Presentation Award

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